Position Summary:

The Attendance Coordinator position involves multiple responsibilities including overseeing, communicating, and implementing the attendance policy, monitoring school wide attendance data, and working with individual students and their families with regard to problem-solving any attendance issues. 

Responsibilities & Duties:

  • Oversee staff education and implantation of attendance policies.
  • Oversee maintenance of school attendance records and data.  
  • Handle attendance related referrals when procedures determine referral to an administrator.
  • Provide input into policy development and documents regarding student attendance.
  • Contact parents of students with attendance issues to support problem-solving.
  • Facilitate students, parents and staff together as attendance issues arise. 
  • Maintain a professional awareness of regulations regarding child welfare and attendance by having a working knowledge of state law, Board policy, and administrative regulations. 
  • Work closely with teachers, school nurses, guidance counselors, and principals regarding students who are absent or tardy too frequently and who have not responded to the corrective efforts made by the building principal.
  • Refer any student who appears to have exceptional issues that interfere with school attendance or adjustment to school counselors and administration.
  • Make final determination of “excused” or “unexcused” absence. Confirm 10-day drops as per State law.
  • Work with outside agencies that are related to student attendance.


  • Knowledge of youth programs, school and community activities.
  • Basic computer skills with applications such as MS Word, MS Excel etc.
  • General office procedures and office machines (computer, fax, and copier).
  • Great interpersonal skills using tact, patience, and courtesy.
  • Evidence of self-motivation and willingness to be a team player.
  • Belief in and alignment with Deep Roots’ mission
  • Excellent written and oral communication skills.
  • Ability to work well with the community at-large, including parents and students.
  • Communicate effectively in English, both orally and in writing, using proper grammar and vocabulary. 
  • Ability to establish and maintain cooperative working relationships

Education and Experience:

  • High school diploma
  • Experience working in an urban education setting
  • At least two (2) years of office/clerical experience
  • Documented experience managing and implementing school wide cultural systems preferred

Physical Requirements:

  • Ability to physically perform the duties required and to work in the environmental conditions required such as driving/traveling to homes of families.
  • Must be able to sit for up to two (2) hours looking at a computer monitor, using a keyboard and mouse and typing.
  • Must be able to use a phone.

Title: Attendance Coordinator
Location: Philadelphia, PA 19134
Job Type: Part-time